Thursday, August 28, 2014

Classic Google Drive vs. the New Drive: What's Different?

If you make the switch from the classic Google Drive to the new Drive experience, you'll find that in addition to the visual enhancements to the interface, there are many other updates to become acquainted with in the new Drive. After becoming more familiar with using the new Drive, it's easy to notice improvements in the ability to locate, organize and take action on files.

In this blog post, we will review some of the differences between the classic and the new Drive in a web browser.

Shared with me is Incoming

In classic Drive, you can click on Shared with me in the left side panel to view files that others have invited you to access. 

In the new Drive, you can click on Incoming in the left to see a list of files that have been shared with you. This list indicates the owner of the file, share date, file name and location (if Added to My Drive).

When you hover over a file in Incoming, you'll see three icons appear in the right side: Download, Add to My Drive and More actions (share, star, etc.).

Checkboxes are gone

In classic Drive, selecting files or folders is done by clicking the checkbox next to their title.

To select an item in the new Drive, you can simply click on the file or folder to select it. A selected item will be highlighted in blue in the new Drive. To select multiple files or folders, you can hold down the Ctrl (Windows) or Command (Mac) key as you click on them. You can drag & drop files into folders to quickly organize them, and double click to open files or folder in the new Drive.

After selecting a file, it is highlighted in blue and various icons are displayed above the contents of Drive: Show link, Share, Preview, Remove and More Actions (Open with, Move to, etc.).


Tip: Right-click on a file or folder to see a menu of actions to take on the item(s) you selected.

Stars are hidden

In classic Drive, starring a file or folder is done with one click on the star located next to its title.

It takes a few more clicks to star a file in the new Drive, but there are two ways to star your important files or folders. You can either right-click on the file and choose Add star from the list, or, select the file and choose Add star from the More actions button located above your file list. If the file you selected is already starred, you will see the Remove star option instead.

Enable Offline in Settings

In classic Drive, enabling offline access and viewing work without an internet connection is done from the Offline point of view in the left side panel.

In the new Drive, you can turn on offline access after clicking the gear icon and choosing Settings. Simply check the box in the Offline section to sync your files to your computer so they are available for viewing and/or editing without an internet connection. Check out this Google Support article to learn more about offline access.

Tip: For privacy and security reasons, do not enable Offline on a shared or public computer.

Upload and Create from one menu

In classic Drive, there are separate buttons for creating new documents and manually uploading new files.

In the new Drive, those two buttons are consolidated into one NEW button. To manually upload a file or folder in the new Drive, you can click on the red New button and choose File upload or Folder upload from the menu. The New button is also your go-to for creating new folders, as well as new Google Docs, Sheets, Slides, Forms and Drawings.

Sort Options icon

In the classic Drive, the options for sorting your files different ways are available after clicking the down-arrow shown in the second and third column headers of the file list.

The new Drive features a new Sort options icon in the top, right corner, where you can choose to sort by Last modified, Last edited by me, Last opened by me or Name.

Tip: Click on the Name column header to sort files alphabetically with your folders listed first.

Experience the new Drive

Now that you understand what's different in the new Drive, what are you waiting for? Go ahead and click on the gear icon and select Experience the new Drive.

Monday, August 18, 2014

Using Send As for Android and iOS Devices

Gmail lets you send messages with another one of your email addresses listed as the sender instead of your primary Gmail address. This feature helps you manage multiple accounts from the Gmail interface, as well as from your Android and iOS devices. The only key is you have to own the other address. This makes sending mail much easier, eliminating the need to be logged in to both accounts. To set “Send As” feature up using the web interface, follow the instructions below:

Click the Gear and then Settings.

From the tabs across the top, select Accounts and Import, and then Add another email address you own.

A pop up will appear. If needed, you can edit the name that will appear to recipients as the sender of the message. Next, enter the email address you own and click Next Step.

Next, select Send Verification.

A verification code will then be sent to the specified email address. From there you can either click the link in the email received, or enter the verification code into the window and select Verify.

Once you have verified the account, you will be able to send mail from either account. To access this using Gmail from a web browser, click Compose, and then click the drop down in the From field. Now you can select which email address you want to send that message from.

Now that you have seen how to set up “Send mail as” from your Gmail account, you can also use this great feature from your Android or iOS devices. Note: The following instructions apply to Google Apps customers who have set up their mobile devices using the following instructions available in the Google Apps Help Center:
Set up your Android for Google Apps
Set up Google Sync with your iOS device

On an Android device, click on the From field and select the email address you would like to send from.

On an iOS device click the Cc/Bcc, From: field.

Once you have expanded the field to see To, Cc, Bcc, and From, click the From field one last time to bring up your email choices. Then, click on the email address you wish to send from.

This feature will make anyones work day simpler that has to manage multiple emails. Forget about switching from account to account, and send your emails from the same compose window. If you enjoyed this post, please +1 or share with others who may find it useful. Feel free to also add your questions or comments below.

Friday, August 8, 2014

August Pro Tip: Set Up Gadget

Are you a new user of Gmail, an admin, or someone who just simply wants to brush up on some tips and tricks? Gmail now has a setup gadget to help people new to Gmail get started. In this month’s Pro Tip we will take a look at the gadget that walks people through the set up for their Gmail account.

If you are an admin, as soon as you create a new user, their Gmail will now come with this new gadget built right in. Once a new user logs into their account, the gadget will appear with steps like adding an email signature, a profile picture, and learning the features of Gmail.

When a new user clicks on Learn how to use Gmail, the help menu will open up with different levels of tips. Users can easily follow through based on their skill level.

Each level walks you through a number of steps. The new user can easily click through to learn the tips and tricks to become a Gmail expert.

Once the new user has completed all of the actions, the gadget will be hidden. They also can dismiss the gadget, or it will automatically hide in two weeks. The gadget can be relaunched from Settings.

If your account isn’t new, but you still want to be able to go through the tips and tricks, you can simply launch the gadget by following this link. Level 3 and 4 have advanced tips and tricks for a quick refresher for even the most competent Gmailer.

This feature will be gradually rolled out for Rapid release, with Scheduled release coming on Aug 19. If you enjoyed this post, please +1 or share with others who may find it useful. Feel free to also add your questions or comments below.

Monday, July 28, 2014

Introducing Google Imagery + Maps Coordinate Price Change

Some great news coming from Google Enterprise recently on Maps products. Google announced with its aerial imaging program that it will be offering up for sale 6-inch resolution imagery at a very competitive price rate. This follows on from the story of Google acquiring Skybox Imaging to integrate imagery for the future, and if your business wants to invest in Google Maps for Business to utilize this high resolution imagery, you can contact us here at Dito to assist your business need.

You can also learn more on how this can be used to your business's advantage in our upcoming Hangout on Air on Google Maps Engine this Thursday at 3pm EST: Register here!

Also announced, Two Maps for Business products will also be combined into one product:

Maps Engine Pro gives businesses and individual users an easy-to-use tool for collaborative map creation. With Maps Engine Pro, you can create rich, multi-layered maps, share information with stakeholders and make decisions more collaboratively. 

Maps Engine Pro users will now also have access to Google Maps Coordinate, a mobile and web app that lets teams assign jobs and share their locations with each other in real-time. The new offering combines dynamic data visualization with location-based communication using Google Maps.

With the same $5 per user per month subscription to Maps Engine Pro, organizations will have access to this powerful suite of productivity tools.

Thursday, July 3, 2014

July Pro Tip: Suggested Edits

Everyone’s favorite part about Google Docs is that it’s so easy to collaborate with others. This avoids multiple versions of the same document floating around. In the past, if you still wanted a collaborator’s opinion, but did not want them to make the edits, you would give them Can comment permissions in the document’s sharing settings. With this new update to Google Docs, you are able to let your commenters edit, and you can accept or reject their changes later. This new feature is available for anyone with commenting access in Google Docs on the web. In this month’s Pro Tip we will show you how to use Suggested Edits.

To get started, share a document out and give your collaborator commenting access.
When the commenter joins the document, they will see they are suggesting edits (indicated in the top right).
Any edits they make will appear as comments on the side that the owner of the document can reply to, accept, or decline. When they click on the comment, the suggested edit appears directly on the document.
Editors can also suggest edits by clicking the button in the upper right and switching from Editing to Suggesting.
While in Suggesting mode, any changes that editors make will appear as suggestions. You or other editors can then accept, decline, or reply to their suggestion as indicated in the steps above.
Now you can share out your document and give your commenters more power, without letting them have free reign over your document. This feature will soon be available for mobile users as well! Be sure to keep this great feature in mind the next time you are collaborating on a document. If you enjoyed this post, please +1 or share with others who may find it useful. Feel free to also add your questions or comments below.

Tuesday, July 1, 2014

Google I/O 2014: Geo Highlights

Google’s yearly developer conference had very impressive displays of all of its technologies. Of particular interest in this blog post is developer presentations unique to Google Geo Products. Below are the sessions related to Google's Geo products with Google's descriptions of each presentation.

I/O Bytes (Short Sessions):

“Map Up Your Apps!” with Googler Megan Boundey (5 minutes 47 seconds)

Interested in adding Google Maps to your mobile apps but needing inspiration? Did you know that you can now add Street View to your apps too? Come and see how incorporating maps into your app can delight your users! We'll show you some exciting uses of the Google Maps Mobile APIs and describe the functionality available in the APIs as we go.

“Building location-based apps with the Places API” with Googler Justin Chu (5 minutes and 29 seconds)

Google Maps is powered by a global database of places, from the Moscone Center in San Francisco to the Potala Palace in Tibet. We'll show you how to build these places into your apps, including reviews, ratings, photos, opening hours, and more.

“Maps Made Easier: GeoJSON in the Maps API” with Googler Jen Kovnats (6 minutes and 3 seconds)

GeoJSON has become the lingua franca of geographic data on the web. Let us show you how to turn GeoJSON into rich and engaging spatial visualiztions with a few lines of code, using the Google Maps Data Layer.

Full I/O Sessions:

“Views from Everywhere: Bringing developers the world's largest geo photo library” with Googlers Evan Rapoport and Luc Vincent (38 minutes 26 seconds)

Google Maps is creating the world's most comprehensive geolocated photo library through Street View. We're also empowering anyone to contribute photos and 360-degree panoramas to Google Maps via products like Trekker, Business View, Views, and Photo Sphere. In this talk, we'll show how developers can integrate billions of panoramas into their projects. We'll also show how anyone can quickly publish imagery of places they care about, then easily access them via our APIs and viewers. This session is relevant to developers creating experiences that include location and imagery.
Android Auto: Developers, start your engines!” with Googlers Andy Brenner, Gabriel Peal, Nick Pelly (50 minutes and 16 seconds)

This is a developer-focused session that goes “under the hood” on the just-announced Android Auto SDK. The session will go into depth on our API set, including coding examples, and also more detail on the Android Auto technology solution. Learn what it takes to car-enable your audio or messaging app now so you're ready for the launch of Android Auto later this year!

“Maps for good: Saving trees and saving lives with petapixel-scale computing” with Googler Rebecca Moore (47 minutes and 34 seconds)

Satellites have been systematically collecting imagery of our changing planet for more than 40 years, yet until recently this treasure trove of “big data” has not been online and available for high-performance data mining. This session will cover the new Google Earth Engine technology and experimental API for massively-parallel geospatial analysis on daily-updating global datasets such as Landsat satellite imagery. Scientists and other domain experts are developing new EE-powered applications which map, measure and monitor our changing planet in unprecedented detail, for the benefit of people and the environment. Applications include tracking and reducing global deforestation; mapping and mitigating the risks of earthquakes and extreme weather events such as floods and drought; and even creating new kinds of geo-visualizations such as the 2014 Webby award-winning “Timelapse” - a zoomable, browsable HTML5 video animation of the entire Earth from 1984-2012, built from nearly a petabyte of Landsat data. These early results merely hint at what’s now possible.
“Redesigning Google Maps” with Googlers Jonah Jones and Annette Leong (41 minutes and 57 seconds)

How do you redesign a product used by a billion people? The Google Maps team recently launched their biggest redesign since the product was introduced 8 years ago. The lead designers will take you through the journey, illustrating three lessons learned that can apply to any design and product development process.
“How 20% engineers built Santa Tracker” with Googlers Chris Broadfoot and Ankur Kotwal (32 minutes and 31 seconds)

Built on Google’s developer platform, Santa Tracker lets millions of children and adults track Santa in 34 languages as he delivers presents across the world. The project’s technical leads go behind the scenes to provide insight into the challenges of building a cohesive Google developer platform experience across mobile/desktop web, Android, Chromecast, Maps and Search; all powered by a Go AppEngine backend.

As a Google Maps Authorized Reseller, Dito can assist your business with implementing Google Maps, and help your business integrate the capabilities shown at this year's I/O into your application. To learn more about Google Maps products for Business, click here.

Thursday, June 26, 2014

Announcing Google Drive for Work

On Wednesday, Google announced a significant addition to it's enterprise applications: Google Drive for Work.

Google Drive for Work is accessible via all platforms and on all major mobile devices. It includes the ability to preview, create, edit and and collaborate with any number of files. You can work in native applications such as Docs and Sheets or even make changes to Office documents. You can also easily work with your co-workers upstairs or across the world, all in real-time. It is by far the best collaborative storage platform the cloud is offering to date.

And Google's storage size is simple: it's unlimited. You can share files up to 5TB in size. And all for about $10 per person, per month.

As you might expect, you'll never experience any issue getting to Google Drive. Google offers 99.99% uptime in their SLA along with no scheduled downtime, meaning you'll always be able to access your information wherever you are. Your data is also secure since it's encrypted when transferred and at rest.

Administrators will like the ease in managing users and groups as well as the ability to audit activity, monitor and track files being shared within and outside the company.

Google Drive for Work also includes Google Vault, so content stored is available for archiving and discovery.

There are number of companies that offer file sharing and online storage solutions. But Google Drive for Work is the one and only true collaborative solution for your business.

Over the next few days, we'll be highlighting a number of features and benefits. We'll even do a bit of comparison between some of the other products available. If you can't wait and would like to have a conversation about Google Drive for Work, let us know.