Monday, April 20, 2015

New Sharing Permissions for "Departments" and non-Google Users

Two new features for the Google Apps admin console were recently released that grant more advanced controls to sharing permissions.

Here's a quick video explaining the features:



New Feature 1: Allow non-Google Users to Preview Files

Since the new sharing feature was released, Google Apps admins can allow Drive content to be previewed by non-Google account users who are outside of their domain, without needing them to sign in or create a new Google account.

In the past, we could get around this by setting link sharing permissions to “Anyone with the link” can access. With this new update, your link stays private, but you can still share and allow viewing for individuals who do not have Google accounts.

Users will still need to sign in to a Google Account in order to comment or edit the doc, even with the new setting enabled. By default, this feature will not be enabled but can be in the Admin console under Google Drive Sharing settings:

To learn more about this new sharing setting, check out the video overview.

New Feature 2: Enable Sharing Permissions per Department

You may find that different departments within your organization have different needs when it comes to sharing content outside of your domain. For example, you might have an accounting department that needs to keep documents confidential but a sales team that needs to share documents and videos with their clients.

Apps Admins are now able to set Google Drive sharing permissions based on organizational unit (OU). Many folks have set these up as departments, as you currently can with other apps like Gmail and Calendar.

To enable sharing from the Admin console, click on: Apps > Google Apps > Drive > Sharing settings. Click on an OU/department on the left and adjust settings accordingly for the selected OU/department.


Sharer Beware

This update to sharing permissions is much needed and opens up ease of sharing and collaboration with non-Google users. However, be aware that with these features enabled, non-Google users who receive a sharing invitation can forward it to other people. The invitations expire after 14 days. You can also go into the sharing settings and change the access permissions at any time.

What do you think?

In my opinion, allowing non-Google users to preview Google docs and files is a pretty nice feature addition, especially if you consistently work with non-Google users.

It's a step above the old way of "anyone with URL can view file", would you agree?



Thursday, April 9, 2015

The One Meeting with Google That Will Change All Our Future Meetings




Lots of things have changed in the past 6 years... Our cellphones have two cameras on them, because no one wants to guess at how good their selfie looks; “friends” are no longer required to be people you’ve met in real life; and the mention of a “cloud” has absolutely nothing to do with the weather.

There have been some big changes, but among the biggest of them all applies to businesses everywhere, both big and small… this is Google Chrome for Work.

Since the inception of their search engine back in 1998, and the addition of their Chrome browser in 2008, Google has been changing our perceptions of online connectivity. They’ve also learned a few things about the current business landscape:
  • Connectivity and collaboration aren’t as smooth as they could (or should) be
  • As remote collaboration increases, so does the difficulty of keeping technology standardized and running reliably
  • New tech investments must deliver solid ROI and enable secure sharing and innovation
  • It’s difficult to manage all the vastly different solutions currently being used company-wide
  • Critical tasks end up taking the back seat to troubleshooting issues, like lost emails and conferencing difficulties
  • It’s difficult to onboard employees with new technologies
All of this is about to change.


Here’s quick look at what we can expect to hear about during this event:

Google Chrome yesterday and today
Come see Chrome’s evolution and how security, speed, reliability and manageability are at the core of Google’s mission to provide the best business tools available.

How to organize and securely manage your team’s apps and devices
Enable your IT department to easily and securely manage the chrome suite from a central, robust, and reliable location. Increase security and decrease costs through Chrome’s advanced admin apps.

How to increase productivity, performance, security, and control
Come see real demonstrations of how Google Chromebooks are essential business tools, including user cases on console-based actions, virtualization, and as an everyday tool for knowledge workers. 

Come see how top companies like Netflix, Pinterest and Chico’s are making the web work harder for their businesses - join us online for Chrome Live on April 22!


The new platform for meetings and collaboration
Without the need for expensive video streaming equipment, Google’s Chromebox for Meetings brings people together from all over the world to meet in a virtual face-to-face environment, allowing teams to collaborate more efficiently.

Discover the power of intelligent kiosks and signage
With Google’s Chromebox, your organization is empowered to take full advantage of all signage and screens in production. Easily editable and configurable for up to date communication, enabling a secure, reliable element of interactivity.

With Google products being so widely adopted in the personal environment, it would be a smooth transition for any business to adopt Google for Work. Will we see you there? Let us know in the comments below!



Wednesday, January 21, 2015

Google Geo for Good Summit Presentation on the WorldPop Project

We are proud to share a recent presentation given by Nirav Patel, one of Dito's lead Google Maps & Imagery specialists, at the 2014 Google Geo for Good Summit.

Nirav speaks about "providing open-access to high resolution, contemporary data on human population distributions” for the WorldPop Project.

Wednesday, October 29, 2014

Chromebooks for Work - Hangout on Air today

The Chrome team is hosting a Hangout on Air today, October 29th at 1:30pm EDT 10:30am PDT. Google’s product team is getting together to share new Chromebook for Work features and technology, and to answer questions in real time by both the Google Product Team and Costco, an existing customer.

RSVP for the Hangout on Air on Wednesday, October 29th if you would like to see how Chromebooks for Work can transform your workplace on the Chrome principles of speed, simplicity, and security.


  • 10:30-10:50: Introduce the latest features and pricing with Chrome for Work solutions
  • 10:50-11:00: Hear from Costco about their transition to Chrome for Work and ROI benefits
  • 11:00-end: Q&A

Monday, October 20, 2014

Dito Expands its Google Maps for Work Capabilities with High Resolution Google Imagery

Manassas, VA (October 20, 2014) - Dito, a Google for Work Premier Partner, announces the new availability of high resolution aerial imagery for sale as part of the recently expanded Google Maps for Work offering. This adds to the geospatial capabilities Dito is now able to offer its customers, allowing the incorporation of high resolution imagery into their applications for further analysis, better visualization, and more intelligent decision-making.

“Dito is extremely excited to enhance it's Google Maps for Work solutions by reselling Google Imagery to clients. It complements our existing Maps for Work solutions and allows us to bring more value to our clients,” states Dan McNelis, CEO of Dito. “Google continues to innovate in its delivery of GIS and remote sensing data, and we are pleased to represent and support the growing Google Maps for Work portfolio.”

Google Imagery is stored and delivered through its cloud infrastructure to allow the most accurate, up-to-date aerial imagery of the continental US to be easily integrated with customer solutions that support industry-standard web services, displayed on web and mobile applications through Google Maps API, or layered within Google Earth. The imagery is very competitively priced, and with approximately six-inch resolution across most of the United States, will become a go-to resource for detailed mapping applications of all kinds.
With dedicated GIS engineers with extensive expertise in remote sensing data analysis and integration, Dito is exceptionally positioned to support all your imagery and mapping requirements.

Contact us to request a quote or learn more about the new Google Imagery product.

About Dito

Dito is a Google for Work Premier Partner, providing sales, development, change management, and ongoing support to enterprises interested in leveraging Google’s expanding cloud-based infrastructure to transform and scale their business. Focused exclusively around the Google for Work product lines, Dito has developed deep expertise and experience deploying customers across all major verticals and legacy systems. As one of the original Google Apps Authorized Resellers, Dito has been helping companies “Go Google” since 2008. Learn more at http://www.ditoweb.com.

Friday, October 10, 2014

October Pro Tip: Restore Deleted Gmail Data

Being a Google Apps Admin certainly has it’s advantages, such as being able to restore deleted Drive content for people in your organization. The Admin console just keeps getting even better. In this month’s Pro Tip, we will show you how to restore Drive files or Gmail messages that were accidently permanently deleted for one or more users during a specified date range. No more worrying that if a person accidentally deleted important data, that it’s gone for good.

Note: Before you follow the below steps to restore the users data, make sure the item is not in the Trash. These steps only need to be completed if the user or system has emptied the trash.

Individual Users
  • To restore an individual user’s data, first log into the Admin console.
  • Next, click Users.
  • Select the individual’s name. You also can search for the user in the search box
  • Click the Restore Data Icon.
  • Select the date range for the data you want to restore. Click on the type of data you want to restore: Drive or Gmail. Then select Restore data.
  • On the status screen, click Close.

Multiple Users
  • To restore multiple users’ data first log into the Admin console.
  • Next, click Users.
  • Check the box to the left of the name for each user whose data you want to restore. You can check up to 10 boxes. Then click the Restore Data Icon.
  • Select the date range for the data you want to restore. Click on the type of data you want to restore: Drive or Gmail. Then select Restore data.
  • On the status screen, click Close.
Note: To make sure you have successfully restored the items check the user’s Drive folder or Gmail inbox. It can take up to a hour for the restored files or messages to appear.

Use this month’s Pro Tip to save the day anytime a user/users accidentally deletes their data. You can restore data up to 25 days old. Keep in mind, if a user provides others with access to any deleted Drive item, when it is restored the access is not restored. If you enjoyed this post, please +1 or share with others who may find it useful. Feel free to also add your questions or comments below.

Monday, September 22, 2014

Google for Work: Atmosphere Live



Join Google and industry innovators at our biggest livecast experience for work.




Additional sessions:







Register to join us on October 1, 2014, for our interactive live stream.