Thursday, July 19, 2012

How To Add a Document To a Calendar Event

Google Calendar allows you to easily create calendar events and set specific details, but did you know you can attach documents to calendar invites as well? You may wish to use this feature to attach an agenda, a spreadsheet, a presentation, or any other useful information you wish discuss during the meeting. You will be quick to get a meeting rolling since guests have the necessary information prior. You may instruct individuals to print a copy or just review prior to the meeting. Let us show you how to attach Google Documents to Google Calendar invites!

Enable Lab: Event Attachments


In order to have the ability to attach documents to calendar invites, you must first enable the appropriate lab under the calendar labs. While in Google Calendar, navigate to gear and select to 'labs'. 


Then, locate the lab title Event Attachments and enable this lab. 


Don't forget to save your changes!


Attaching Document to Calendar Events


Once the appropriate lab has been enabled, you will now be able to attach Google Documents to calendar events. You will locate this option under the event details. Simply select 'add attachment' to browse your Google Documents. 


After 'add attachment' is selected, you may now browse through, and choose the Google Document you wish to add. Use the search bar at the top to quickly locate the document you wish to attach. 


Now, guests can view easily find the document attached to the calendar invite. 

Please enjoy this instructional video on Event Attachments. 


Feel free to leave us some comments or questions in the section below. Keep checking back for more instructional videos and information. Don't hesitate to make special requests!

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7 comments:

  1. UnknownJuly 19, 2012 at 11:54 PM

    Do you know if adding an attachment to a repeating event adds it to all event or just one?

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    1. AnonymousJuly 20, 2012 at 10:17 AM

      Hi Daniel,

      Yes, if you add an attachment to a repeating event it will add it to all events. If you make this adjustment after the repeating event has been created, be sure to make the selection to apply to 'All Events' and not 'Only this event' or 'All following events'. This sure beats adding the doc to each calendar event!

      This can come in handy if you have ongoing meeting minutes. Guests can always reference the same document that will be updated at each meeting.

      Delete
  2. AnonymousNovember 18, 2012 at 5:04 AM

    Hi, I dont seem to have the "event attachment" lab listed as an option?

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    1. AnonymousNovember 20, 2012 at 11:22 AM

      Hi Diana,

      Be sure you are in your setting under labs. You can find this sections by selecting the Gear in the upper-right corner of the screen. Event attachments will be listed among the labs. If you don't see it right away, you may need to scroll down the screen. Let me know if this helps!

      Delete
  3. AnonymousDecember 18, 2012 at 5:45 AM

    Thanks, I found it! If I have an outlook account that syncs with gmail/google cal, will I be able to see and open the attachment in outlook, and vice versa if I attach a document in outlook? Thanks

    ReplyDelete
    Replies
    1. AnonymousDecember 24, 2012 at 12:33 PM

      Hi Diana,

      http://support.google.com/a/bin/answer.py?hl=en&answer=156466

      That link will give you a comprehensive lists of what is not supported in Outlook when running GASMO. There is a portion about the calendar attachments as well as some other useful information. Hope this helps!

      Just out of curiosity, what reasons make you prefer running GASMO as opposed to the web UI? Like I said, just curious :)

      Delete
  4. UnknownApril 10, 2013 at 6:04 PM

    Good Afternoon,
    I'm trying to make a google calendar for my job. I've gone into the labs and looked at all of the options. Unfortunately, the attachment lab everyone is talking about doesn't appear. It worked on my manager's computer, but not my own. We've looked at it the last few days, but haven't found what we are doing. Any suggestions why she has it and I don't? I've already tried to add on a new web browser(Firefox) but that didn't help any. Any opinions would be appreciated.
    Thank you,
    Kayla

    ReplyDelete